How to send large files with Mail

How to send large files with Mail

You're using your Mac and you have to attach a very heavy file to an email and you don't know how to do it. Surely you've started looking for one of those web services that allow you to send large files. If you have come to make this decision, you probably don't know that you have the service at home and that the application Mail integrated to your Mac's operating system, it already has a feature called Mail Drop, that allows you to send large files up to 5 GB. In this guide you will learn how to use Mail Drop on the OS X 10.11 operating system and later versions, or in iOS 9 and later versions, without the risk of sending important files with services that you do not know about the data protection policy.

With the Mail Drop service you can send attachments up to 5 GB directly from Mail, The e-mail service you use daily on your Mac, iPhone and iPad or through on both Mac and PC. With this service all file types are supported and the attachments you will need to send do not take up iCloud storage space. So, if you have limited space, the file to send will not consume it. If the message you need to send, including its attachments, exceeds the limit set by your internet service provider, Mail will ask you to send attachments via Mail Drop.

How to send large files up to 5GB with Mail

Mail Drop it has no compatibility limits, works with all email providers. Mac users will be able to see the files attached with Mail Drop like any other attachment, while other mail applications will show the attachment of Mail Drop as a link within the email you click on and start the download. Instead of attaching the file physically to the e-mail message you are going to send, Mail Drop upload the file to iCloud.

Procedure to send attachments up to 5GB

With the service integrated in the Apple system, not only can you send heavy attachments directly from Mail on Mac, but also from the Mail app on iPhone, iPad or iPod touch without taking up storage space on your iCloud. The automated procedure. When you try to attach a file that exceeds the limit set by the e-mail service, the Mail app will ask you to use the Mail Drop service. Now let's see the procedure to follow that will allow you to attach these files.

send large files

To use the service Mail Drop in MacOS must first make sure that you have logged in to iCloud. iCloud the archiving service that offers Apple to automatically save photos, notes and documents up to the limit of 5GB, beyond which you have to buy more space. If you have not yet accessed iCloud or do not know how, proceed as follows:

  • From your Mac, click on the menu Apple in the menu bar and open System Preferences. Alternatively you can use Spotlight or Launchpad to open it.
  • Click on the icon iCloud and log in with your Apple credentials if you haven't already.

If you need to send an email with a heavy file, you can now attach files up to 5 GB without doing anything complicated. Just drag the file into the mail composition window and the application automatically manages the entire process for you, or follow these steps if you want to attach a file manually:

  1. When you go to compose the new email to send, click on the Attach button

    that you find in the upper part of the Mail window.

  2. Choose the files you want to attach and click on the button Choose or You open and the file starts loading. Mail realizes that your attachments are too big to be sent by email, so you will be asked if you want to send them via Mail Drop. Accept (you will need to have Mail Drop enabled) and the attachments will be uploaded to iCloud. It will take some time depending on the size of the files.
  3. If you need to attach multiple files, repeat steps 1 and 2.

With the service of Mail Drop you can send large attachments such as videos, PDFs, presentations, zip files or any other type of file, respecting the maximum limit of 5GB. Like all services for sending large files, Mail Drop files also have a deadline to download the document, to free up space on the server and allow other users to receive heavy files. The recipients of the Mail Drop message can download the attachments within 30 days from the date of receipt of the message.

With this integrated function of Mail Drop in MacOS you save a lot of time compared to other methods, such as having to upload large files to Dropbox and pasting links into emails (read this article). What do you think of this feature?